Ep. 12 How to Track Your Time, Honor Your Energy, and Create a Schedule You Love
Ever feel like traditional time-blocking kills your vibe and leaves you drained instead of productive?
Girl, I get it. Traditional time-blocking can be such a vibe killer. But what if I told you there’s a way to structure your day that actually honors your energy, boosts your productivity, and looks cute while doing it? Welcome to my flexible, vibey approach to time-blocking that’s all about flow, not forcing.
That’s why in this episode of the Content and Chill podcast, I’m spilling all my secrets in “How to Track Your Time, Honor Your Energy, and Create a Schedule You Love” so you can start time-blocking, but make it vibey!
In this episode with host, Anna Schild, Content Repurposing Creatrix, you'll discover:
🕒 Why tracking your time in real-time is a total game-changer for your business
🌸 How to create a flexible time-blocking system that works with your energy
📊 The step-by-step method how I use my schedule to price my services and plan my capacity (spoiler: no more undercharging or overbooking!)
🎨 My tips for making your Google Calendar so pretty you’ll actually want to use it
Whether you’ve sworn off time-blocking because it felt too restrictive or you’re just curious how to bring more flow into your biz babe life, this episode is for you.
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How to Track Your Time, Honor Your Energy, and Create a Schedule You Love
Why Time-Blocking Can Feel Like a Buzzkill
Traditional time-blocking is like forcing yourself into a rigid box that doesn’t account for real life. It tells you to plan every second of your week in advance and stick to it, no matter how you’re feeling that day. Sound familiar? Yeah, I’ve been there too. And spoiler alert: it didn’t work.
When I first started experimenting with time-blocking, I felt overwhelmed. My energy changes by the day (sometimes by the hour!), and planning a whole week in advance made me feel trapped. But then, I flipped the script and created a system that lets me honor my energy in real time—and it’s been a total game-changer.
Step 1: Log Your Time Like a Boss (AKA: The 2-Week Experiment)
Before you can build a schedule you love, you need to know how you’re spending your time right now. For two weeks, I tracked EVERYTHING I did. And I mean everything. Here’s how it worked:
If I spent 15 minutes chatting with my mom, it went on the calendar.
If I took a coffee break, it went on the calendar.
If I worked on client projects, scrolled Instagram, or ate lunch, it all went on the calendar.
The key? I only added tasks to my calendar after I did them. This gave me a crystal-clear picture of how I was actually spending my days—no judgment, just facts. And let me tell you, seeing all that data laid out was mind-blowing. I could finally see:
When I was most creative
When I naturally gravitated toward admin work
How long tasks actually took me (spoiler: way longer than I thought)
This two-week experiment was the foundation for creating a system that fits me like a glove.
Step 2: Build a Time-Blocking System That Honors Your Energy
Here’s where we flip time-blocking on its head. Instead of pre-scheduling every minute of your day, you track your tasks after you complete them. Here’s how it works:
Start with a Weekly To-Do List
At the beginning of the week, jot down everything you need to accomplish. This is your roadmap, not a strict schedule.Wake Up and Tune In
Each day, look at your list and ask:What needs to get done today (because of deadlines)?
What do I feel like doing today?
This lets you align your tasks with your energy levels.
Log It After You Do It
Once you complete a task, add it to your calendar. For example:If you create social media posts from 1:30 to 3:00 PM, log it as a task block afterward.
This method removes the pressure of sticking to a rigid schedule while still keeping you organized and productive.
Step 3: Use the Data to Level Up
After a couple of weeks, you’ll have a treasure trove of insights about how you work best. Use that data to:
Optimize Your Schedule
You’ll start to notice patterns—like when you’re most creative or when you need breaks. Use this info to structure your days in a way that flows naturally.Adjust Your Pricing
Tracking your time will show you exactly how long tasks and projects take, including admin work, communication, and revisions. This clarity helps you price your services in a way that reflects the real time and energy you’re putting in.Plan Your Capacity
When you see your calendar filling up with no blank space, it’s a sign you’re maxed out. This might mean it’s time to raise your rates, outsource, or rethink your workload.
Step 4: Make It Pretty and Personal
Now for the fun part—turning your calendar into a vibe! If it’s not cute, I’m not looking at it, and I bet you feel the same. Here’s how to make your calendar a masterpiece:
Color Code Everything
Assign colors to different tasks, clients, or areas of your life. For example:Pink for your business tasks
Purple for personal time
Branding colors for each client
Add Emojis for Fun
Spice up your entries with emojis! A little 🍔 for lunch, ✈️ for travel, or ✨ for creative work can make your calendar way more inviting.Combine Work and Life
Keep everything—work and personal—on one calendar. This gives you a bird’s-eye view of your work-life balance and helps you make adjustments when needed.
